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Accounts payable and spend

Every invoice coded to the right store, approved and paid on time.

Spacetil reads invoices from email, PDF, paper or EDI, codes each one to the right location and account, routes it to the right approver and schedules payment. Duplicates and changed bank details are held before money moves.

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Spacetil is the AI-native ERP for multi-unit operators, built for franchise groups and multi-location businesses with 10 or more units: software plus a Spacetil accounting team, $350 per location per month.

Payables queue
1,204 invoices this month
invoice.pdf · via email
Vendor
Sysco Foods
Invoice
#INV-48213 · $4,812.40
Location
Store 014 · Entity 2
GL account
5010 Food cost
  1. Captured
  2. Coded
  3. Approved
  4. Scheduled
Flagged items reviewed by your Spacetil accountants

Illustrative view of accounts payable in Spacetil.

How do multi-location businesses automate accounts payable?

Spacetil reads every invoice, whether it arrives by email, PDF, paper or EDI, codes it to the right location, entity and GL account, and routes it to the right approver. Duplicate invoices and changed bank details are flagged before payment. A Spacetil accountant reviews flagged items, and your approvers release every payment.

What Spacetil does here.

And what your Spacetil accounting team does

Your Spacetil accounting team reviews flagged invoices, new vendors and unusual amounts, and keeps your approval hierarchy aligned with your controls.

Meet the accountants
Reads every invoice
Emailed PDFs, phone photos of a delivery slip, EDI from your distributor: vendor, amounts, dates and line items pulled out.
Codes to the right place
Assigns location, entity and GL account from vendor history and your rules, and flags anything that does not fit.
Routes approvals
Sends each invoice to the right approver based on amount, location and category, with reminders until it is done.
Schedules each payment
Paid on the due date, or earlier when the vendor offers 2/10 net 30 and cash allows.
Holds duplicates and changed bank details
A second copy of Sysco invoice 88213, or a vendor whose routing number changed yesterday, is held before any money moves.

Before and after.

Invoice entryBefore · Typed in from an AP inboxWith Spacetil · Captured and coded on arrival
ApprovalsBefore · Chased over email and SlackWith Spacetil · Routed automatically with reminders
Payment runsBefore · Weekly batch, discounts missedWith Spacetil · Timed per invoice, discounts captured

The systems you already run.

  • NetSuite
  • QuickBooks
  • Sage
  • Chase
  • American Express
  • Wells Fargo
  • Email inboxes
All integrations

Questions

How do invoices get in?
Vendors email a Spacetil inbox, or you forward them. PDFs, scans, photos and EDI feeds are all read automatically.
Can approvals follow our existing policy?
Yes. Approval routes are set by amount, location, entity and category, and can mirror the policy you already have.
How are payments made?
Through your bank or payment provider. Spacetil prepares and schedules payments; your approvers release them.
Does it handle employee expenses too?
Yes. Expenses run through the same coding, policy checks and approval flow as vendor invoices.

Guide: How does a 10+ location franchise group close the month across many LLCs in 5 days?

Works alongside

See accounts payable on systems like yours.

We'll walk through it on the POS, banks and ledger your locations run, with the accountants who would review the work.

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