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Assets, maintenance and utilities

What every location owns, and what it costs to keep running.

Spacetil keeps a register of the equipment at every location, schedules maintenance, routes service requests to your vendors and checks utility bills for errors and rate changes.

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Spacetil is the AI-native ERP for multi-unit operators, built for franchise groups and multi-location businesses with 10 or more units: software plus a Spacetil accounting team, $350 per location per month.

Facilities · 48 locations
312 assets
  • Walk-in cooler
    Store 014Service due Thu
  • Fryer bank (3)
    Store 014Healthy
  • HVAC rooftop unit
    Store 007Vendor dispatched
  • Dish machine
    Store 021Healthy
Store 007 electric bill is 38% above the same month last year. Dispute drafted.

Illustrative view of facilities & assets in Spacetil.

How do multi-location businesses track equipment and utility spend?

Spacetil keeps a live register of the equipment at every location, tied to the fixed asset ledger, with condition, warranty and service history. Maintenance is scheduled before breakdowns, service invoices are matched to the work order, and utility bills are checked for billing errors and rate changes, with findings validated before you act.

What Spacetil does here.

And what your Spacetil accounting team does

Your Spacetil accounting team reviews asset additions and disposals, and checks utility findings before they are raised with the provider.

Meet the accountants
Tracks every asset
Equipment, condition, warranty and service history by location, tied to the fixed asset ledger.
Schedules maintenance
Hood cleaning, HVAC filters and fryer service planned by date and condition, so the walk-in is serviced before it fails.
Routes service requests
Requests created, dispatched to the right vendor and tracked to completion, with the invoice matched back.
Reads utility bills
Consumption and rates across providers, with anomalies and billing errors flagged for dispute.

Before and after.

Asset recordsBefore · A spreadsheet updated now and thenWith Spacetil · Live register tied to the ledger
RepairsBefore · Reactive, after the walk-in cooler failsWith Spacetil · Scheduled from condition and usage
Utility billsBefore · Paid as receivedWith Spacetil · Checked for errors and rate changes

The systems you already run.

  • NetSuite
  • QuickBooks
  • Sage
  • Utility providers
  • Spacetil accounts payable
All integrations

Questions

Does this replace our maintenance ticketing tool?
It can, or it can read from one you already use. Either way, the invoice ends up matched to the work order and the asset.
How does it find utility savings?
By comparing consumption and rates across locations and providers, flagging anomalies and billing errors, and forecasting future cost.

Works alongside

See facilities & assets on systems like yours.

We'll walk through it on the POS, banks and ledger your locations run, with the accountants who would review the work.

Book a demo