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Rent roll and CAM reconciliation

Rent and CAM checked against the lease before you pay it.

Spacetil builds your rent roll from the abstracted leases, checks every rent and CAM charge against the lease terms, reconciles annual CAM statements and schedules payments, so overcharges are caught before they are paid.

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Spacetil is the AI-native ERP for multi-unit operators, built for franchise groups and multi-location businesses with 10 or more units: software plus a Spacetil accounting team, $350 per location per month.

Landlord invoice check · Store 021
vs. lease §4.2, §7.1
LinePer leaseBilled
Base rent$12,400.00$12,400.00
CAM estimate$2,310.00$2,310.00
Property tax share$1,140.00$1,140.00
Annual CAM true-up$3,980.00 (5% cap)$6,120.00
$2,140.00 over the CAM cap. Payment held, dispute drafted for your Spacetil accountants.

Illustrative view of rent & cam audit in Spacetil.

How do you catch landlord CAM overcharges?

Spacetil checks every rent and CAM charge against the lease terms before it is paid, and reconciles annual CAM statements against caps, exclusions and pro-rata shares. When a charge does not match, it is held with the clause documented, and your Spacetil accounting team works the dispute with you. Rent is still scheduled on time.

What Spacetil does here.

And what your Spacetil accounting team does

Your Spacetil accounting team reviews flagged charges, handles landlord disputes with you and approves the annual CAM reconciliation.

Meet the accountants
Builds the rent roll
Base rent, escalations, percentage rent and CAM estimates for every location, from the abstracted lease terms.
Checks each invoice
Landlord invoices are compared to the lease, with differences flagged before payment.
Reconciles CAM statements
Annual reconciliations are checked against caps, exclusions and pro-rata shares in the lease.
Schedules payments
Rent and CAM paid on the right date, posted to the right entity, with a full trail.

Before and after.

Rent rollBefore · Maintained by hand each monthWith Spacetil · Generated from the lease terms
CAM reconciliationBefore · Accepted as billedWith Spacetil · Checked against caps and exclusions
OverchargesBefore · Found in an audit, if everWith Spacetil · Flagged before payment

The systems you already run.

  • NetSuite
  • QuickBooks
  • Sage
  • Chase
  • Wells Fargo
  • Spacetil lease accounting
All integrations

Questions

Do we need lease accounting too?
CAM checks work from your abstracted lease terms, so the two run together as Spacetil Leases.
What happens when it finds an overcharge?
The charge is held, the difference and the lease clause are documented, and your Spacetil accounting team works with you on the landlord dispute.
Does it handle percentage rent?
Yes. Percentage rent is calculated from the revenue Spacetil already reconciles and the breakpoints in the lease.

Guides: How does ASC 842 lease accounting work for franchisees with many store leases? · How do multi-location tenants handle CAM reconciliation and rent audits? · How should multi-location retail and personal care franchisees handle accounting?

Works alongside

See rent & cam audit on systems like yours.

We'll walk through it on the POS, banks and ledger your locations run, with the accountants who would review the work.

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