Document capture
Every invoice, lease and permit filed against the right store.
Spacetil reads the invoices, leases, health permits and insurance certificates that arrive at every location, files each one against the right store and vendor, and sends the numbers to the part of the books that needs them.
Spacetil is the AI-native ERP for multi-unit operators, built for franchise groups and multi-location businesses with 10 or more units: software plus a Spacetil accounting team, $350 per location per month.
- sysco_inv_48213.pdfVendor invoice Accounts payable
- store021_amendment_2.pdfLease amendment Lease accounting
- IMG_2231.jpgHealth permit · exp. Dec 12 Store manager
- coi_acme_hvac.pdfInsurance certificate Facilities & assets
Illustrative view of document capture in Spacetil.
How do franchise groups organise documents across every location?
Spacetil reads every invoice, lease, permit and insurance certificate that arrives, works out which location, entity and vendor it belongs to, and files it in one searchable library. The data goes straight into your books: invoices to payables, amendments to lease accounting, and expiring permits to the right manager ahead of time.
What Spacetil does here.
And what your Spacetil accounting team does
Your Spacetil accounting team reviews extracted terms that affect the books and confirms anything Spacetil is unsure about.
Meet the accountants- Reads and classifies
- Identifies what each document is and which location, entity and vendor it belongs to.
- Extracts the data
- Dates, amounts, parties, terms and obligations, with expert review on anything unusual.
- Files it
- One library by location, vendor and date, with version history and access set by role.
- Triggers the work
- A new invoice goes to payables, a lease amendment to lease accounting, an expiring permit to the right manager.
Before and after.
The systems you already run.
- Email inboxes
- Scans and uploads
- Spacetil payables and lease accounting
Questions
- Is this a document management system?
- It includes one, but the point is what happens next: the data extracted from each document goes straight to the part of your books that needs it.
- Who can see what?
- Access is set by role, location and entity, with an audit trail of every view and change.
Works alongside
- Accounts payableInvoices coded, approved and paid on time
- Lease accountingEvery lease abstracted, ASC 842 kept current
- Facilities & assetsAssets, maintenance and utility spend tracked
See document capture on systems like yours.
We'll walk through it on the POS, banks and ledger your locations run, with the accountants who would review the work.
Book a demo